Document Archival Strategy

Archival strategy is where retention policy meets storage economics, and the tension produces bad outcomes in both directions. Archiving aggressively makes content unreachable, so people keep private copies and the estate fragments. Archiving nothing means live systems carry decades of material that degrades search and inflates every migration. The workable position requires knowing what content is, which is a classification question that most archival decisions are made without.

Because Centralpoint classifies during ingestion, archival decisions operate on characterized content rather than on age and size alone. Archived material remains governed and retrievable through the same surface under the same entitlement, so moving content to archive changes its storage rather than its accessibility — which removes the incentive to keep private copies.